UBS Financial Services Administrative Assistant in Tokyo, Japan

Your role:

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support (or personal assistant support) to the legal and documentation officers of the Legal Department. The officers of the Department support a broad range of activities of UBS Securities Japan and UBS AG Tokyo Branch, and also of UBS Asset Management Japan to some extent (together \"UBS Japan\"). By providing administrative support to the officers, you will help the efficient functioning of the Department and the provision of its services to UBS Japan.

  • The extent of administrative support you will provide can vary depending on the requirements of each legal or documentation officer, and it can cover a wide range of PA support including scheduling meetings, communication both inside and outside UBS Japan, taking care of administrative matters, assisting documentation, filing documents, liaising with law firms about legal invoices.

  • You will be working closely with counterparts in other UBS locations (Hong Kong, Singapore, Sydney, London, Zurich in particular) as well as employees of UBS Japan.

  • You will report to the Head of the Department. Also, you will work closely with an officer who acts as Business Manager of the Department and Assistant to the Head of the Department as well as Corporate Legal Officer.

What we offer:

Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

Take the next step:

Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.

Disclaimer / Policy Statements:

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your team:

You’ll be working in the Legal team in Japan.

Your experience and skills:

  • You are expected to have experience in providing administrative/PA support at a company or law firm. Experience working at an international company, financial institution, or international law firm is a plus.

  • You must be a team player. As such, you must be friendly and approachable, and enjoy collaborating with others.

Other requirements of this role include:

  • You need to be well organized.

  • You know the importance of keep work information confidential.


  • You need to be at a native-level in Japanese, and be fluent in English, both written and spoken.

About us:

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

Your colleagues:

Job Reference #: 178194BR

Business Divisions: Corporate Center

Title: Administrative Assistant

City: Tokyo

Job Type: Full Time

Country / State: Japan

Function Category: Compliance, Legal, Management and Business Support