UBS Financial Services Executive Assistant in Sydney, Australia

Your role:

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to the Compliance & Operational Risk Control (\"C&ORC\") team in Australia and the Regional Head of C&ORC for the Investment Bank in Asia Pacific.

You should be a self-motivated individual who takes initiative and enjoys working in a dynamic team environment. You should be highly organised and possess strong written and verbal communication skills. You will be proficient with technology and systems including Microsoft Outlook, Word (ideally including a familiarity with styles), Excel and PowerPoint. You will need to work with limited supervision and maintain a professional manner with internal and external parties. You’ll:

  • manage and maintain calendars, including conference calls, vacation, travel and client meetings

  • assist with incoming and outgoing communications and coordination of department meetings in Australia and offshore

  • provide administrative and organisational support, including providing assistance with expense administration processing invoices

  • coordinate various external communications material, including regulatory correspondence

What we offer:

Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

Take the next step:

Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.

Disclaimer / Policy Statements:

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your team:

This role will support the Compliance & Operational Risk Control (\"C&ORC\") team in Australia and the Regional Head of C&ORC for the Investment Bank in Asia Pacific.

Your experience and skills:

You have:

  • 5+ years relevant administrative experience, Financial Services or legal background beneficial

  • Intermediate/Advanced Microsoft Office skills (Excel, Word, PowerPoint, Outlook)

-Offers an efficient and friendly service to all members of the team

  • Works collaboratively with all areas of the bank to ensure client and business requirements are met at a consistently high level

  • Is resilient and able to work under pressure with tight deadlines

  • Excellent communication skills in all forms i.e. written, verbal and electronic

You are:

  • a strong written and verbal communicator, comfortable interacting with colleagues at all levels

  • very well organised and able to prioritise key tasks

  • able to work flexible hours, when needed


About us:

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

Your colleagues:

Job Reference #: 168001BR

Business Divisions: Corporate Center

Title: Executive Assistant

City: Sydney

Job Type: Full Time

Country / State: Australia

Function Category: Business management, administration and support, Compliance, Risk