UBS Financial Services Executive Assistant in New York, New York
This role will support the Northeast Division Team to assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets. The role will review and handle incoming and outgoing correspondence. Handle and maintain confidential files in accordance with firm policy. Complete ad-hoc projects as necessary for all members of the Divisional Team. Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm ensuring planning for meetings, events and deliverables.
Monitor email in-box, ensuring attention is drawn to important emails and that administrative matters are addressed.Answer phone calls, field messages, and deal with general inquiries .Organize team and Divisional meetings / conferences and coordinate logistics, attendees, materials and communication. Schedule all international and domestic travel ensuring cost containment measures are adhered, prepare travel itineraries and prepare expense reports.
What we offer:
Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.
Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).
Take the next step:
Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.
Disclaimer / Policy Statements:
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
This role will support the Northeast Divisional Team.
Your experience and skills:
Strong analytical and Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
Ability to multi-task and prioritize with a professional, flexible and positive attitude
High level of accuracy and strong attention to detail
Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
Team player, able to collaborate with team members to achieve firm goals
Volunteers willingly to assist others, or assist as requested, based upon workload
This position will require significant MS Excel, PowerPoint, Word, Excel, and Outlook skills
Minimum 3-5 experience supporting senior level executives
Must be flexible and have an ability to execute at atypical times (usually early) and work OT, when required
Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels
Strong attention to detail and ability to work efficiently under tight deadlines
Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.
We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?
Job Reference #: 172984BR
Business Divisions: Wealth Management Americas
Title: Executive Assistant
City: New York
Job Type: Full Time
Country / State: United States - New York
Function Category: Business management, administration and support, Compliance