UBS Financial Services Management Support Officer - Vice Chairmen Office in Zürich, Switzerland

Your role:

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We are currently seeking a Management Support Officer/ Executive Assistant to support the WM Divisional Vice Chairmen.

The ideal candidate is driven, independent and pro-active, and has a proven track record of executive support. Furthermore, the candidate can effectively prioritize tasks, is highly reliable and possesses a thorough knowledge of the organization, thereby enabling the Divisional Vice Chairman's to operate at the highest level of efficiency.

Candidates should have the proven ability to identify problems and make sound judgments on a day-to-day basis regarding assigned and ad hoc administrative duties.

Responsibilities for this role include, but are not limited to:

  • Calendar management, including scheduling of appointments across multiple time zones, arranging rooms, conference calls and video conferences

  • E-mail review and management - flagging important issues

  • Independent management of professional phone, e-mail communications and formal written communication with internal and external stakeholders

  • Organize and pro-actively propose travel arrangements and itineraries in alignment with the banks cross border rules

  • Processing of expense reports in a timely manner

What we offer:

Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Take the next step:

Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.

Contact Details:

UBS HR Recruiting Switzerland

Disclaimer / Policy Statements:

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your team:

The role will be based in the Vice Chairmen Office in Zurich.

Your experience and skills:

You have:

  • a proven track record in administration and executive and executive support related tasks and able to work independently level support

  • strong knowledge of the MS Office product suite, especially Outlook

  • experienced in handling a wide range of administrative

  • strong decision making ability and attention to detail

  • an excellent calendar management skills, including the coordination of complex executive meetings

  • the ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role

You are:

  • well organized, flexible and enjoy the administrative challenges

  • experienced in scheduling travel arrangements for management

  • a team player

  • fluent in German and English, additional languages are an advantage

About us:

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in almost 900 offices and more than 50 countries. Do you want to be one of us?

Job Reference #: 158907BR

Business Divisions: Wealth Management

Title: Management Support Officer - Vice Chairmen Office

City: Zürich

Job Type: Full Time

Country / State: Switzerland - Zürich

Function Category: Business management, administration and support