UBS Financial Services Executive/ Team Assistant in London, United Kingdom

Your role:

Are you a detail-oriented multitasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to a number of individuals of different levels from MDs to graduates . You’ll:

₋\tDiary management – co-ordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time

₋\tArrange meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences

₋\tBuild relationships with clients (internal and external) and their assistants

₋\tWorking closely with, and providing back-up support to, other assistants in the area, covering for each other when necessary

₋\tAssist in the preparation for various meetings

₋\tPreparation of international travel arrangements including flights, accommodation, foreign exchange, visa applications and detailed itineraries (operating within UBS Travel Policy)

₋\tProcess expenses and reimbursement through SAP in a timely manner for very large team

₋\tLiaise with numerous management offices and key departments across the Bank

₋\tLiaising with head-hunters to arrange interview schedules

₋\tDatabase administration (e.g. updating Banker Portal and Event Portal databases)

₋\tUpdating of team distribution lists

₋\tAnswering telephone calls, dealing with general enquiries and fielding messages

What we offer:

Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment. We value your passion and commitment, and reward your performance.

Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

Take the next step:

Are you truly collaborative? Succeeding at UBS means respecting, understanding and trusting colleagues and clients. Challenging others and being challenged in return. Being passionate about what you do. Driving yourself forward, always wanting to do things the right way. Does that sound like you? Then you have the right stuff to join us. Apply now.

Disclaimer / Policy Statements:

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

Your team:

You’ll be working on the FRC Trading Floor in London. We are a small team of assistants covering the administrative requirements of a very large trading floor team, both sales and traders.

Your experience and skills:

You have:

–\tseveral years of administrative experience in a fast-paced, global environment

–\tdemonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

–\tTrading floor experience preferred

You are:

–\ta strong written and verbal communicator, comfortable interacting with colleagues at all levels

–\tincredibly organized, with an innate sense of how to prioritize (you make lists and get things checked off)

–\table to work flexible hours, when needed

About us:

Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions. That's what we do. And we do it for private and institutional clients as well as corporations around the world.

We are about 60,000 employees in all major financial centers, in almost 900 offices and more than 50 countries. Do you want to be one of us?

Job Reference #: 158444BR

Business Divisions: Investment Bank

Title: Executive/ Team Assistant

City: London

Job Type: Full Time

Country / State: United Kingdom

Function Category: Business management, administration and support